So, I’ve managed to automate a whopping 95% of my hiring process. 🚀 Pretty wild, right? Here’s the lowdown:

The result? I’m attracting better candidates and eliminating a ton of stress. Let me break down how I did it:

1. Cast a wide net:
   I shared job listings on all the major platforms—LinkedIn, Indeed, Facebook groups, and Twitter. But here’s the twist: instead of just an email address, I added a link to a custom form. This change lets us keep hiring on our timeline. All responses flow into ClickUp for easy tracking.

2. Initial screening:
   The form requests resumes, portfolios, and some key questions, which streamlines the initial screening. It keeps my inbox tidy and makes it easy to delegate. My team reviews the submissions, and we move about 30% of them forward.

3. Paid Pilot Project:
   Now, here’s the fun part! We automate emails to candidates with a second form for a paid pilot project. For us, it was writing a HARO pitch in Google Docs—this mirrors their potential daily tasks. This step has been a game-changer, filtering out those who can’t follow instructions. Out of 17, 13 completed the project, costing us just about $250. We even simplified payments using Wise with a CSV upload! 💰

Final Review:
We review the submissions and move the top candidates to the final stage in ClickUp. I take a closer look at the top 6, and in the end, we made 2 offers—and they’re both thriving! 🎉

The best part?
Once this system was set up, it runs smoothly. We can handle everything asynchronously, just updating statuses in our dashboard and triggering automatic emails. By putting in some time at the start, we’re saving countless hours and consistently snagging higher-quality candidates who fit our vibe.

Now, I’m curious to hear from you! Have you automated any part of your hiring process? What tips can you share? Let’s chat in the comments! 👇😊